The development of telework has increased the threat of cyberattacks in companies, regardless of their size or sector. Therefore, EDM (Electronic Document Management) software, which includes sensitive data, must be protected.
What Are The Challenges Of Computer Security In Business?
A context favorable to attacks
The security of information systems in companies has become a major issue because cyber threats have increased in recent years. Skyrocket of remote work due to the pandemic, war in Ukraine, easy money made with hacking, etc.
Companies had to digitize very quickly to promote teleworking during the pandemic without taking the time to consider the potential impacts in terms of IT security.
Threats to business
Companies are not always aware of the cyber threats hanging over them. Cybersecurity is particularly neglected by VSEs (Very Small Enterprises) and SMEs (Small and Medium Enterprises), which have other priorities on a daily basis.
However, three-quarters of the attacks are suffered by the latter. Almost 80% of companies die after six months after a cyber-attack. This is a little-known reality that is sometimes taken lightly. But when an attack occurs, there is amazement and panic.
How to Ensure the Security of Document Management Solutions?
The security of EDM (Electronic Document Management) solutions is part of a more global security policy for the company’s information systems.
Identify risks
The risks to data security can be of several types:
- User negligence (handling error) can lead to the destruction of a document and the loss of data.
- A computer malfunction (network failure or failure of a terminal) can corrupt a document and prevent it from being read.
- Computer hacking (insecure EDM solutions can be entry points for attacks on computer systems).
- The inadvertent dissemination of confidential information (collaborative work, instant messaging, free access to one’s messaging system can lead to involuntary data leaks from the company).
Raising employee awareness of computer security
The first thing to do in an organization to protect itself from threats is to teach its employees good practices in terms of computer security.
Some of the safety rules to follow include:
- Change your passwords regularly.
- Automatically update software and applications.
- Save your documents in two different places.
- Never open an attachment from a suspicious email.
- Separate the private sphere from the professional sphere.
- Make a counter-call to verify the veracity of a transfer request.
- Do not connect to public hotspots while teleworking.
- Update anti-virus applications and anti-phishing filters.
- Set up a VPN (Virtual Private Network) on the computer used at home.
- Etc.
Protect Yourself By Choosing A Secure GED Solution.
A secure document management solution requires the following:
- Secure access in HTTPS
- Reliable hosting (several simultaneous backups on several remote servers)
- A unification of access and sharing protocols
- Data encrypted in SSL ( Secure Sockets Layer )
- Documentary traceability (some EDM software categorizes and authorizes consultations, modifications or deletions according to the identity of the user)
- Individual access is secured by a personal username and password.
- An archive retention protocol that complies with legal requirements, particularly in terms of financial and personal data (compliance with the GDPR)
- Access to secure workspaces, where document sharing ensures data protection
- The encryption of documents at the time of their archiving, with a key using an encryption protocol such as AES (Advanced Encryption Standard)
- Certification of the GED solution by the ISO 27001 standard
- Data reversibility
Visit the Turn-Key Solutions (TKS) website for the best Document Management System. We are an IT Solutions Provider company that provides Secure Managed Services.