Paperless Office Services

Paperless Office Services

Document management & Paperless Office systems are very important for businesses to be able to store and locate documents fast. Our system, InfinityFile may be the system that you need or have been looking for. We offer our customers the ability to become paperless, control documents seamlessly and also standardize and control workflow throughout your business with our document management system called InfinityFile. Imagine being able to eliminate filing cabinets and also be able to find virtually any document in 20 seconds. Imagine being able to scan and shred all those years of old flat files in being able to get rid of all the oversize boxes in the back room, warehouse or storage facility. Also consider the time currently spent filing and refiling documents not to mention misfiled or lost documents (lost documents cost US businesses millions of dollars per year). The InfinityFile system was created by John Thomas with over 30 Years of experience in the IT field, and designed for longevity / security and most important database considerations keeping the SQL database small and performance unbeatable. After entering several million pages, many of our customers comment that the speed is as good as day one when they first installed the system, this is where we really shine. Also, the database is setup with automatic data exports daily making off-site backup a breeze.

Experience matters: Call 205-444-0000

You don’t have to become an expert, let the experts at TKS come to you and set you up with everything you need to get the job done and become more productive. In many cases we can use your existing scanner or copier or provide options for scanners that will meet the needs of your business. Everyone who has purchased the InfinityFile paperless filing system is amazed at the product and the time savings.

We receive calls from people who have purchased the “NeatDesk Desktop Scanner and Digital Filing System” once they realize that they are not able to network -or- use the the system with more than one computer they are very frustrated and call us for help. With our system, the InfinityFile system, networking is no problem, virtually limitless on the number of workstations that can be connected and also no limit on the number of documents that can be scanned.

** We can do any or all your scanning for you and will be glad to to discuss your needs and give you a price quote **

Benefits of the system

Flexibility, InfinityFile adapts to the way you do business, you don’t have to change your business to meet the needs of the software; most document management systems require that you change your business practices to meet the needs of the software. Additionally, the system is updated via automatic update (very similar to the way Microsoft Windows is updated) to push out any bug fixes additional functionality and new releases. The system can be installed on your existing server, or on a dedicated separate server.

Price: The InfinityFile system price is incredibly low compared to all other document management systems and we can provide a total solution including hardware software installation and training what a sweet deal….

Support: : The InfinityFile system is fully supported by the professionals at TKS as well as backed up with our monitored backup solutions. Call today 205-444-0000

Listed below are a few of the industry’s currently using InfinityFile:

Automotive Dealership
Dentist offices
Oral surgeons
Medical doctors
Attorneys / Lawyers
Hospice
International Paper Company
Home users
Transportation companies
Reality companies

Document Management buzz words, commonly discussed

Many people confuse the meaning of document management systems because there are so many different words and expressions used to mean the same thing. A document management system is basically a system that enables companies and individuals using their computer and scanner(s) to scan or import information into the system, then easily categorize the data and later be able to find the information in about 20 seconds.

With InfinityFile data is categorized and added into a SQL database which grows very slowly and is very efficient in finding any and all relevant information being searched. The typical format of the data being scanned is a .pdf but our system is flexible and allows many more formats such as: Microsoft word documents, Microsoft Excel documents, WordPerfect documents, WordPad documents, Notepad documents, even plain .txt file.

Very Important Considerations

It is very important that your Document Management system be networkable so that all users that you want to use the system, can use the system at the same time. [InfinityFile has you covered] It is very important that the system be fast, even after several million pages are scanned into the system. No one wants to wait a long time to find information. [InfinityFile has you covered] The system database Does Not need to be Proprietary, otherwise you will run into big problems down the road as the size and amount of data grows. If the database is not a good one: corruption, lost data and even hidden charges can be applied if the owner of the database company has stipulations in their fine print, stating that you have to pay more beyond a certain database size. [InfinityFile has you covered]

Terms often used to refer to Document Management / Paperless office/ Scan systems / Document Management / Document Scanning / Document Solutions / Document Solution / Paperless Office Software / Scan Systems / Efiling Cabinet / E-filing Cabinet